Junior Executive Assistant to the CEO

700 -900 AZN (NET) ₼

Working hours

-monday to Friday 09.00 -18.00 pm ( 40hrs/week)

Job summary:

-to provide secretarial, administrative support to the representative office

Requirement:

-Higher education;

-knowledge of Azeri, Russian and English (ability to translate to- and from these languages)

- 1+ years of experience in a position of PA, Receptionist ,Office Manager ,Admin Assistant

- Perfect business correspondence in Azerbaijani, English, Russian

- Professional level MS Office ,Office 365.

Desirable:

-ability to type fast

Skills:

-excellent written and oral communication skills;

- Perfect business correspondence in Azerbaijani, English, Russian

-Professional level MS Office ,Office 365.

-excellent word processing and IT skills, including knowledge of a range of software packages;

-ability to work under pressure and to tight deadlines;

-excellent organisational and time management skills;

-ability to research, digest, analyse and present material clearly and concisely;

-excellent interpersonal skills;

-the ability to work on her own initiative;

-honesty and reliability;

-attention to details;

-flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines;

-understanding of confidentiality issues and use of discretion.

Main areas of responsibility:

-devising and maintaining office systems, including data management and filing;

arranging travel and accommodation and, occasionally, attending with the manager to take

notes or dictation at meetings or to provide general assistance during presentations;

screening telephone calls, enquiries and requests, and handling them when appropriate;

-meeting and greeting visitors at all levels of seniority;

-organising and maintaining diaries and making appointments;

-dealing with incoming email, faxes and post, often corresponding on behalf of their manager;

-taking dictation and minutes;

-carrying out background research and presenting findings;

-producing documents, briefing papers, reports and presentations;

-organising and attending meetings and ensuring their manager is well-prepared for meetings;

-liaising with clients, suppliers and other staff

-translating documents

-managing office supply and organizational issues in the office.

Candidates are required to submit their CVs (PDF+ Word format).Please indicate the name of the position you are applying for in the subject line of the application email and send to e-mail address